Finance Assistant at Mid-South Food Bank

Job Title: Finance Assistant

Reports To: CFO

Status: Permanent Full-Time

FLSA: Non-exempt

Hours: 8:30 a.m. – 5:00 p.m. Monday – Friday

Some overtime as needed

Job Summary: Responsible for various functions in support of finance as well as clerical assistance for the CFO. Duties include processing payroll, preparing monthly journal entries and reconciliations, processing deposits and accounts payable, preparing finance and budget reports, maintaining all finance files.

Responsibilities:

Verify and code and deposit log sheets, enter into Quickbooks; file deposit checks, copies, log sheets and reports, verify deposit entries to bank statement; reconcile donations monthly to Development Department.

Open and date stamp vendor invoices, obtain appropriate approvals, code invoices according to budgeted categories, calculate allocations for shared expenses, enter into Quickbooks, run batch reports, match checks, invoices, payment stubs and payment records, mail checks, file all documentation.

Edit and print time cards, calculate time cards, enter payroll data, check and confirm all payroll forms, submit and verify payroll data, file payroll documentation.

Prepare and enter monthly journal entries, prepare monthly balance sheet account reconciliations, prepare and submit grant and contract invoices, prepare monthly allocations and reports.

Assist in annual budget preparation, audit and NAR reporting, and other annual reporting tasks.

Serve as backup for Receptionist, answering phones and greeting visitors.

Maintain positive interpersonal relationships with donors, volunteers, agency representatives, visitors, management, staff and board of directors.

Other duties as assigned.

Qualifications:

Two years of college with courses in business/accounting plus 2-4 years general accounting experience.

Associates or Bachelors in accounting preferred.

Knowledge of generally accepted accounting and bookkeeping principles and procedures.

Computer skills including proficiency in Outlook, Microsoft Word and intermediate to advanced

Excel and accounting software. Quickbooks experience preferred.

Knowledge of good record keeping procedures and ability to maintain accurate records and files.

Excellent verbal, written, and interpersonal communication skills.

Organizational skills with attention to detail and ability to multi-task.

Ability to type 45 words per minute and use 10-key by touch.

Professional and pleasant demeanor with all internal and external contacts.

Motivated self-starter who can anticipate needs and handle multiple tasks in a fast-paced environment under pressure-sensitive situations.

MSFB Mission

• Our mission is to fight hunger through the efficient collection and distribution of wholesome food, education and advocacy.

• MSFB Vision

• Our vision is creating a hunger-free Mid-South.

• MSFB Values

• Collaboration Stewardship & Accountability Innovation Integrity

• Diversity Urgency Service Respect

Apply in person. No calls or emails please.

Mid-South Food Bank, 239 S. Dudley, Memphis, TN 38104.

 

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Job Title:                    Director of Procurement
Department:               Procurement
Reports To:                SciGrip Division President/Executive VP of Global Procurement
FLSA Status:              Exempt

PURPOSE:

The Director of Procurement will report directly to the VP of Global Procurement and is responsible for the management of all large spend categories.  The position’s primary responsibility is to drive enterprise wide supply chain cost savings through strategic sourcing initiatives as well as the tracking of market conditions, price trends, and futures. The Director of Procurement will be responsible for negotiating and enforcing contract pricing, terms, and conditions.  He/she must also ensure vendor performance, product or service availability and compliance with Federal, State and local laws and regulations governing IPS transactions. The Director of Procurement is expected to manage and coordinate the activities of personnel that are responsible for purchasing and managing supplier relationships.  The Director of Procurement will be responsible for sourcing the Company’s total spends of approximately $75-90 million. The Director of Procurement’s mission is to identify the best value and source of materials and services, and set standards that produce significant savings for IPS both in the short and long term, while aggressively negotiating contracts that ensure high service levels and optimize working capital.  In this role the Director of Procurement will also assess IPS’s processes and procedures within Procurement to assure the system is optimized. As a key member of the company’s supply chain team, the goal of the Director of Procurement will be to execute a strategic mission that lowers and optimizes the Company’s cost structure while developing performance metrics to measure continuous improvement.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

  • Review, evaluate and approve specifications for issuing and awarding bids.
  •  Resolve vendor or contractor conflicts and claims against suppliers
  • Develop and implement purchasing and contract management instructions, policies and procedures.
  • Analyze market and delivery systems in order to assess present and future material availability and predicts trends in pricing – plastics, resources and metals.
  • Review purchase orders, claims and contracts for conformance to company policies. 
  • Ensure that departments are adequately covered at all times and that purchase requisitions are being worked in a timely fashion. 
  • Provide leadership and establish a work environment that rewards good performance and disciplines in accordance with company policy.  Understanding of and sensitivity to multi-cultures.
  • Evaluate existing purchasing policies and recommend changes, as needed.  Also evaluates existing suppliers including performance, quality, delivery, etc.
  • Devise and implement methods to sell or dispose of obsolete and slow moving inventory.  Identifies common inventories among facilities and coordinates the purchasing effort to support these facilities.
  • Make recommendations on the use of alternate materials.  Drive the implementation of alternative materials and optimize the process of procurement. 
  • Assure strategic sourcing opportunities are prioritized and executed via the standard strategic sourcing process.
  • Develop performance metrics that track savings, material availability, working capital optimization, contract adherence and overall supply chain improvement.
  • Ensure that all contracts and associated suppliers are compliant to corporate policy.
  • Stay abreast of the latest contracting processes and technologies that have implications for strategic sourcing
  • Assure that priorities on projects are in alignment with business units needs and that appropriate buy-in is gained prior to initiating projects.
  • Develop supplier evaluation metrics and document and measure suppliers’ performance against these metrics.
  • Publish material spend reports and monitor against budgeted and planned levels
  • Assist in the development of both Business Unit and department budgets
  • Mentor and develop team

PRINCIPAL ACCOUNTABILITIES:

  • Maintains and analyzes records of goods ordered, received and used.
  • Locates vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms and conditions of sales
    Control purchasing department budgets and actively seek cost savings opportunities.
  • Understanding of commonly used accounting and costing principles.

SUPERVISORY RESPONSIBILITY

This position manages a department of 5 to 10 people including buyer/planners, analysts, supervisors and managers. 

EDUCATION and/or EXPERIENCE

  • Master’s degree in Business Administration or other field related to business and/or purchasing preferred.  Minimum of 10 years previous purchasing experience, preferably in manufacturing or distribution environment with 5 of those years as a manager/supervisor. 
  • APICS, ISM, CIRM or CPM required along with continued active membership.
  • Experience in EOB, MRP implementation, procurement for multi-site manufacturing, freight, distribution and global procurement.
  •  Purchasing experience in chemicals & metals a plus.  Freight purchasing knowledge is a requirement
  • Experience analyzing contracts and financial data and developing total cost of ownership models (TCO). 
  • Certification in Six Sigma, minimum of green belt, required.
  • Experience in negotiating simple and complex agreements with a detailed understanding of operations, finance, and the evaluation of terms, pricing minimum order requirements, and service level standards.
  • Subject matter expertise in strategic sourcing methodologies and working knowledge of property procurement function (capital goods, hard assets, machinery etc.). MRP systems knowledge is required.
  • Knowledge in computerized ERP system is required.
  • Working knowledge of JD Edwards ERP system is preferred. 
  • Strong organizational and managerial skills are required.
  • Strong negotiation skills required

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

MATHEMATICAL SKILLS

Ability to apply mathematical concepts, equations, rations, percentages, fractions, etc.

REASONING ABILITY

Must be able to analyze information, problems, situations and practices in order to define problems, identify concerns and formulate conclusions.  Also, must be able to analyze advanced data, draw conclusions and make recommendations.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; and reach with hands and arms.  The employee frequently is required to walk and talk or hear.  The employee will be required to lift up to 10 pounds on a regular basis. 

 Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

WORK ENVIRONMENT

The incumbent will work in atypical office environment with moderate to low noise level.  

Send resumes to teciamarshall@gmail.com.